The Transportation and Public Works Department (T/PW) will use this agreement to purchase traffic count services. CJ Hensch and Associates, Inc., will monitor the number of vehicles traveling through selected highways and intersections. The collection of this data provides traffic capacity analyses, traffic signal warrants and safety reports. The Invitation to Bid consisted of detailed specifications describing the count procedures, information required and report requirements. No guarantee was made that a specific amount of traffic count services would be purchased. T/PW estimates approximately $35,000.00 will be expended during the first term of this agreement. BID ADVERTISEMENT - This bid was advertised in the Fort Worth Star-Telegram on August 26, 2009 and September 2, 2009. Eighty-one vendors were solicited from the purchasing vendor database system. Seven bids were received in response to Invitation to Bid 09-0157. BID TABULATION - See attached bid tabulation. PRICE ANALYSIS - The unit prices being offered range from 11 to 32 percent higher than the unit price in the previous agreement awarded in 2006. T/PW certified that the low bid meets specifications and the prices offered are fair and reasonable.
ADMINISTRATIVE INCREASE - An administrative increase or amendment for this Agreement may be made by the City Manager, or his designee, for a total amount up to $8,750.00 and does not require specific City Council approval so long as sufficient funds have been appropriated.
M/WBE - A waiver of the goal for M/WBE subcontracting requirements was requested by the Purchasing Division and approved by the M/WBE Office because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible.
AGREEMENT TERMS - Upon City Council approval, this Agreement shall begin on November 10, 2009, and expire on November 9, 2010.
RENEWAL OPTIONS - This Agreement may be renewed for up to two additional one year terms at the City's option. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. |
