M&C Review

COUNCIL ACTION:  Approved on 8/14/2012 - Ordinance Nos. 20324-8-2012 & 20325-08-2012
DATE: 8/14/2012 REFERENCE NO.: **C-25781 LOG NAME: 20HMAC SURFACE OVERLAY 2010-3 CO1
CODE: C TYPE: CONSENT PUBLIC HEARING: NO
SUBJECT:  

Authorize Execution of Change Order No. 1 to City Secretary Contract No. 40828 with Peachtree Construction, Ltd., in the Amount of $499,561.82 for Hot Mix Asphaltic Concrete Surface Overlay 2010-3 at Multiple Locations, Thereby Increasing the Total Contract Amount to $2,615,433.82 and Adopt Appropriation Ordinances (COUNCIL DISTRICTS 7 and 8)
RECOMMENDATION:

It is recommended that the City Council:

1.  Authorize the transfer of $445,991.37 from the Water and Sewer Operating Fund to the Water Capital Projects Fund in the amount of $237,437.54 and the Sewer Capital Project Fund in the amount of $208,553.83;

2.  Adopt the attached appropriation ordinances increasing estimated receipts and appropriations in the Water Capital Projects Fund in the amount of $237,437.54 and the Sewer Capital Projects Fund in the amount of $208,553.83 from available funds; and

3.  Authorize the execution of Change Order No. 1 to City Secretary Contract No. 40828 with Peachtree Construction, Ltd., in the amount of $499,561.82 for Hot Mix Asphaltic Concrete, thereby increasing the total contract in the amount of $2,615,433.82.
 
DISCUSSION:

On August 24, 2010, (M&C C−24418) the City Council authorized the execution of a contract with Peachtree Construction, Ltd., in the amount of $2,115,872.00 for Hot Mix Asphaltic Concrete at various locations. Staff now recommends that two new locations be added to replace those that have been removed due to utility conflicts.

These additions necessitate additional work and quantity increases. The two streets listed have been added to help facilitate a request from the Water Department.

STREETSLOCATIONS
Hicks Field RoadSaginaw Boulevard to Hicks Field Road
Tierney RoadCliffview Drive to Barnett Street

Staff has reviewed and verified the quantities for the additional work on Change Order No. 1.

No M/WBE goal was applied to this Change Order No. 1, effectively waiving a goal. The prime contractor's
self performance and non−M/WBE subcontractors account for the significant portion of this additional work.

The projects are located in COUNCIL DISTRICTS 7 and 8.
 
FISCAL INFORMATION/CERTIFICATION:

The Financial Management Services Director certifies that funds are available in the current capital budget, as appropriated, of the Contract Street Maintenance Fund, and, upon approval of the above recommendations and adoption of the attached appropriation ordinances, funds will be available in the current capital budget, as appropriated, of the Water Capital Projects Fund and the Sewer Capital Projects Fund.

 
TO Fund/Account/Centers
1&2) P253  476045  602170152183   $237,437.54
2) P253  541200  602170152183   $237,437.54
1&2) P258  476045  702170152183   $208,553.83
2) P258  541200  702170152183   $208,553.83
 
FROM Fund/Account/Centers
3) P253  541200  602170152183   $237,437.54
3) C293  541200  202620152183   $53,570.45
1) PE45  538040  0709020   $208,553.83
3) P258  541200  702170152183   $208,553.83
1) PE45  538040  0609020   $237,437.54
Submitted for City Manager's Office by:
Fernando Costa (6122)
Originating Department Head:
Douglas W. Wiersig (7801)
Additional Information Contact:
Kristian Sugrim (8902)
 
 
ATTACHMENTS
  20HMAC SURFACE OVERLAY 2010-3 CO1_P253 AO12.doc
  20HMAC SURFACE OVERLAY 2010-3 CO1_P258 AO12.doc
  20HMAC_2010-3_CO 1_MAP_PAGE_1.pdf
  20HMAC_2010-3_CO 1_MAP_PAGE_2.pdf